Additional Insurance Requirements
For funded organizations, the City will require a Certificate of Insurance from your insurance company identifying the City of Olympia, PO Box 1967, Olympia, WA 98507-1967 as Additional Insured Certificate Holder, with the endorsement form CG2026. Please consider this when developing your proposal.
2020 Arts and Culture Grants
In 2020, the City is offering up to $20,000 for projects in the Grants to Arts and Culture Organizations (GACO) program. The GACO offers grants up to $5,000 for registered non-profit arts and culture organizations with a minimum two-year history of serving Olympia. Project review and approval is based on community involvement, organizational strength, and (project) potential for engagement.
Purpose of the GACO program
The GACO Program funds projects that provide equitable access to the arts for all Olympians. The program goal is to expand citizen involvement with the arts, engage underserved populations, and promote the interests of the broader Olympia community.
The mission of the Olympia Arts Commission is to help enrich the lives of the people of the region by making visual, performing and literary arts vital elements in the life of our community.
We expect to fund successful applicants for the full amount of the project on a 50/50 match basis, cash and in-kind. For example, a $10,000 project would be considered for a $5,000 grant. Funding requests should not exceed 50% of total project expenses.
2020 Program Timeline
- Applications available: September 2019
- Application workshop: Wednesday, October 9, 6-7 p.m., Olympia City Hall Room 112
- Application Deadline: November 6, 2019, 5 p.m.
- Arts Commission review for recommendation: November 14, 2019
- Council review & approval: November 26, 2019
- Contracts: December 2019
- Project completion date: December 2020
- Project reports: January 2021
Application Details & Requirements
To apply for GACO support, an organization must have its primary location in Olympia and meet all of the following:
- Mission and programs centered on arts and/or culture in Olympia,
- Minimum two-year history of continuous operation serving Olympia residents,
- Not-for-profit business structure 501(c)3,
- At least one ongoing arts program open to the public in Olympia
- A City of Olympia Business License
Previous grant recipients must wait one granting cycle before reapplying.
Project review and approval
This program seeks to fund projects that engage citizens through the arts. Most projects must be completed by the end of a year (12 months from contract signature). Sculptural projects proposed to be placed in the public Right of Way may have a longer period for completion.
GACO funds must be used to support a project that is accessible to and provides public benefit for Olympia residents and visitors. This can be one of your core programs and services; or a new program or project.
Eligible Project Examples
- Educational opportunities (presentations/lectures, workshops, walking tours, training, etc.)
- Research, planning, and/or analysis that can help strengthen Olympia’s arts and cultural base
- Innovative production that cultivates the cultural community
Ineligible Project Examples
- Events not accessible to the public
- School, college and university departments or programs that are part of regular or extra-curricular school programs
- Religious services, or events or presentations in which fundraising is the primary purpose
- Lobbying efforts
- Elections work
- Personal Travel
Final project reports
Applications will be reviewed by members of the Olympia Arts Commission at their November 14 meeting, 6 p.m., Olympia City Hall. The committee’s recommendations will go to the City Council for review and approval.
All applications will be reviewed to determine that they meet the minimum requirements of the program. These are:
- Project benefits Olympia residents and visitors; and
- Project is accessible to the public.
The City reserves the right not to select any proposal at all, and reserves the right to change the process or schedule upon public notice.
In addition to meeting the minimum project requirements, project proposals that demonstrate the following will be given first priority by the review committee:
- Community Involvement. Does the applicant demonstrate a history of involvement and activity within the community?
- Organizational Strength. Does the prior work of the Arts/Culture Organization exhibit the capacity to complete the proposed project?
- Potential for Engagement. Does the prior work of the Arts/Culture Organization demonstrate their ability to engage Olympia’s citizens in meaningful ways to expand involvement in the arts?
Does the Project Proposal?
- Contribute to broad distribution of arts experiences throughout Olympia. Commissioners will consider the relative representation of art among City neighborhoods, and seek to distribute public art broadly throughout the community.
- Provide for diverse forms of art within the community. A wide range of style, media, subjects and viewpoints will offer perspective and interest for everyone.
- Bring new ideas, innovation, or thinking to the community.
- Contribute to a balanced offering of arts experiences within the Olympia community?
Additional details and requirements
Grant recipients will submit a report on their project within two months of project completion. This allows staff to share success stories with the City Council, staff and other Olympia residents. Highlights should include:
- Project description
- Process photos
- Number of participants
- Observations or stories of interest
- Financial project summary
This information will be presented to the City Council in recognition of the work of your organization to strengthen the Olympia community.
- Total Combined Grants: The City will accept grant proposals sponsored cooperatively by two or more registered non-profit arts organizations. Grant shall not exceed $5000.
- Full or Partial Awards: While the committee will strive to recommend the requested amount per project, they may also partially fund, at their discretion.
- Payments: Grants will be paid upon the submission of bona fide invoices & receipts for approved work. Receipts will be reimbursed to the organization or member who made the purchase; invoices can be paid directly to the provider of the goods/service or paid as a reimbursement to the organization or member. Grant Expense Forms must be submitted directly by the organization, not via a third party.
- Carryover: A carryover of grant funds to the following year may conditionally be approved one time only, in advance, at the City’s discretion. Carryovers for more than one additional year will not be considered.
- Limitations: Projects that require exceptional public process or changes to existing ordinances (such as zone changes and public hearings) will not be considered.
- Insurance: Selected Arts/Culture Organizations must carry insurance to the City’s specifications during the time span of the project. The Agency shall carry for the duration of this Contract Commercial General Liability of not less than $1,000,000 per occurrence and $2,000,000 aggregate. The comprehensive liability policy called for must have a forty-five (45) day cancellation notice if canceled or altered by any party. A Certificate of Insurance including the forty-five (45) day notice provision shall be provided to the City within one (1) week after the execution of this Contract.
2019 Grant Recipients
In 2019, the $20,000 in available grants was split among seven arts organizations to fund the following programs:
- Olympia Artspace Alliance: Create a series of art installations in vacant storefront windows in downtown Olympia.
- Olympia Film Collective: Support a short film project developed, written and produced by Inter-Tribal Youth reflecting life ways and cultures of the Coast Salish people.
- Arbutus Folk School: Assist in socially engaged art activities that bring art to those in Olympia with the least access to it, specifically foster or homeless youth and people living in homeless camps.
- The Bridge Music Project: Sponsor an eight week songwriting workshop for at-risk youth, culminating in a performance showcase for the community at large.
- Olympia Family Theater: Provide tickets and free admission for theater experiences for the youngest members of our community, ages 0-5, directly to agencies that serve the underserved.
- Animal Fire Theater: Assist in capital investment in portable set equipment for free, annual performances of Shakespeare in the Park.
- Hummingbird Studio: Support growth and expansion (from one to two days) of a free, inclusive community art program, welcome to all but specifically serving individuals with disabilities, their caregivers and families (as shown above).
Contact Stephanie Johnson at email@example.com or 360.709.2678